to turn a scanned document into a
Microsoft Word document using Adobe and
Microsoft Word this is not an exact
science
you'll see throughout this process that
it's a little bit of an art but I'm
going to start by opening up my OCR test
fold err I have just scanned a document
titled OCR test this is a standard PDF
file
all's I did will scan it to my computer
some tips when you scan this in the
easiest way for to get the clearest scan
that you possibly can increase the
resolution make sure the paper is
straight all of that jazz so what you're
first going to do is you'll see that I
can't select any of the text here so you
want to tell Adobe to recognize all of
this as text and in order to do that you
go to document OCR text recognition
which is optical character recognition
and you maizing recognize text using OCR
so I'll click that you want the primary
language to be English you want the
output style to be clear skin and you
want the down sample to be lowest 600
dpi or dots per inch that will give you
the highest resolution your going to
click OK and you'll see that the
document will start scanning here it
will straighten out the page and attempt
to recognize the text and now you'll see
once it's recognized I can copy and
paste it very easily so now what you can
do is you can open up a Microsoft Word
document I've got a number of choices
I can highlight this text I can hit copy
and I can paste using a multitude of
different formatting styles you'll see
none of them are directly accurate which
is the difficult part about OCR
recognition it will recognize the tech
but it will be up to you to paste that
text then you'll have to format it
yourself and make it look like the
original document but you'll see in this
case because the scan was so clear it
really did a very good job of
recognizing all the text now for just
one page like this this OCR software
does not make much sense however if
you've got 12 or 15 pages worth of a PDF
that you don't want to have to totally
retype if you copy paste like this all
you need to do is go through format it
correctly and then you need to read
through it to make sure that it
recognized all the letters correctly you
can see down here for example it
misspelled the term shortcuts so that
would need to be replaced but it's much
simpler to read through and correct text
than it is to completely type it also
makes it much less likely to commit
errors so there's one example of what
you can do and again there's no way to
exactly copy the format to format and
using the Adobe software however what
you can do is also go into file on the
document you can click export
and you can export it as a Word document
I'm going to save it in this folder here
Oh see our test Word file is what I'll
save it as bit right here and I will
open it up and you'll see that it did
its best to convert it using the proper
formatting but it very rarely is exactly
correct so again it's almost just like
the copy/paste I happen to find the
copy/paste
easier because for example when you
export the document it sometimes turns
these into pictures if it doesn't
recognize the words so for here for
example I'd have to delete I'd have to
delete and then retype it starting out
so depending on what kind of document
you have whether you copy paste or
export into Microsoft Word it's really
your choice and a little bit of an art
you can see this recognize the bullet
points whereas the copy/paste didn't
this recognize the spacing a little
better so it's really all up to you
I recommend the copy/paste and go
through and read and format it but again
it's your call so that's using Adobe OCR
recognition software you'll see use it
as well what you can also do is now that
it recognizes this is text you can hit
ctrl F and you can look for words in the
document and it will be able to find
them for you so if you if you scan
something in and you're looking for a
specific term go ahead and run the OCR
software under document OCR text
recognition recognizer and then once you
do again you can look for words if I
wanted to find the word transcribing you
put right down here and Adobe can now
recognize it as a word AB so that's it
nice and simple and straightforward I
hope that this helped that this helps
you to easily convert your scanned
documents into microsoft word in the
future
you