welcome to another video from excellent
cat my name is ajay anand
in this video i will take you through
the top 25
microsoft word tips and tricks so here
is the first one
insert serial numbers to add a column of
automatically updating serial numbers
to the beginning of this table right
click on any of the cells here
insert insert columns to the left
see we have a new column here now to add
serial numbers into this column
select these cells in the home tab
numbering select one two three
see we have serial number starting from
1
and like i said before the serial
numbers are dynamic
so when i delete a few rows here right
click
delete cells delete enter row
okay see the serial numbers got updated
we'll add a new row
insert rows below again the serial
number got updated
to convert all letters of these two
sentences into capital letters
select the sentences holding the shift
key
press the function key f3
all letters of the selected sentences
have become capital letters
again shift f3 whole letters of the
selected sentences have become
smallers once again shift f3
the first letter of the selected
sentences have become calculators
to quickly insert a table into a word
document
go to the insert tab table
select the cell corresponding to the
number of rows and columns required for
the table
if you want three columns and five rows
select that cell in the third column of
the fifth row
see we have a new table containing three
columns and five rows
another interesting method to create
table plus
minus plus minus
plus minus plus and when i press the
enter key
we have a new table here
once again plus minus
plus minus plus minus
plus minus plus and plus the enter key
here the number of minus signs in
between the plus signs beside the width
of the columns
to insert a single line between these
two paragraphs
type in minus sign three times
and press the enter key see we have a
single line that separates
these two paragraphs for a double line
type in equal sign thrice and press the
enter key we have a double line here
for a triple line hash
and press the enter key for dotted line
asterisk and press the enter key
to sort these names in their alphabetic
order
select these names in the home tab
sort sort by paragraphs
text ascending ok
see the names are sorted in the
alphabetic order
to sort the names in the robus and 50
order
select the names sort
descending ok
names are sorted in the reverse alpha
decoder
in the same manner we can sort numbers
as well as
dates to sort these numbers in their
ascending order
sort ascending ok
to sort these dates in their descending
order
descending okay the most
recent date came to the top and the
oldest date went to the bottom of the
list
press ctrl right arrow to jump to the
next word
ctrl left arrow to jump to the previous
word
ctrl down arrow will take us to the
beginning of the next paragraph
ctrl arrow to jump to the previous
paragraph
ctrl shift right arrow will add one word
each to the selection
ctrl backspace will delete one word at a
time
control ent will take us to the end of
the document control
home will take us to the beginning of
the document
to convert this number 734
into equivalent words which is 734
select the number press ctrl f9
say pair of curly brackets is added
around the number
now type in equal before the number
click after the number backslash
asterisk type in card text
right click update field
see the number has been converted into
words
734 and this option will work for
numbers up to
9 lakh 99 99999
once again select the number ctrl
f9 equal
backslash asterisk card text
right click update field
12875
microsoft word provides us the option to
find the sum
average or product of values in tables
let's see how to make use of this option
to find the sum of the values in this
column
click on this bottom of cell go to the
layout tab
formula assuming that we are looking for
the sum of values in a column
word has generated this formula equal
sum above okay
and we have the sum of values in this
column
for the average of these values click on
the cell
formula we'll delete this formula
equal click on this down arrow
average type in
above ok
and we have the average of these values
note that these formulas are dynamic
we'll make some modifications here 10
20 10
20. to update the formula
right click update field
and we have the sum of the modified
values
format painter is used to apply
particular formatting to
different parts of a word document to
apply this formatting to the first
paragraph of this document
click anywhere in this portion in the
home tab
click on format painter see the shape of
the cursor has changed
select the sentences where you want to
apply the formatting
now to apply the same formatting to
multiple portions
example to apply this formatting to
different parts of this document
click anywhere in this paragraph
this time we have to double click on the
format painter
select the portions where you want to
apply the formatting
see still the format paint is active to
get out of this mode
i mean to disable format painter press
the escape key
frequently used words or sentences can
be assigned to short keys using the
autocorrect option in word say the
sentence
greetings from excellent cat to assign
this sentence to a shortcut
select the sentence go to the file tab
options proofing
autocorrect options
see the sentence which we selected now
type in a character combination
that will be replaced by the sentence
i will use dollar gr
okay once again okay
now when i type in dollar gr and press
the enter key
those characters will be replaced with
greetings from excellent cad
hyperlink option can be used to link
files folders
and a website or email addresses to a
portion of the word document
to link a folder to these three words
here
select the words right click
link now select the folder to be linked
f drive
will select this folder called toke25 ms
word tips
ok see the formatting of the selected
portion has changed
now to open the linked folder holding
the ctrl key
click on this portion
here is the folder called top 25 ms word
tips in the
f drive of my pc
ctrl k is the shortcut for inserting
hyperlink
to connect a pdf file to this word
select the word press ctrl k
now select the file to be linked we'll
select this file called
51 ready to use macros okay
to open the file holding the control key
click on this portion
when you install word for the first time
calibri will be the default font
that means whenever you open a new word
document default phone will be
calibrate
[Applause]
to change this default font setting in
the home tab
click on this arrow to activate the
dialog for font
using this dialog we can create a new
font setting
for the font i will select times new
roman
will change the font style to italic
font size will be 22 will change the
font color to blue
and here is the preview of the new font
setting to make this setting default for
every newly created word document set as
default
see the values which we have defined
times new roman
font size is 22 font style is italic
and the font color is light blue now
select the second option to make this
setting default for
all documents ok
let me open a new word document file
new blank document
see the default phone setting is the one
which we created a moment before
we'll close these documents
we'll create a new one
see the default font setting
to select a word double click on that
word
to select an entire paragraph triple
click anywhere in the paragraph
to start writing from a point double
click on that point
see these values which are separated by
commas
to convert this data into table select
the data
insert table
convert text to table
word has detected commas as the
delimiter
and is also suggesting the number of
columns and rows
click ok and the data has been converted
into table
now to convert a table into normal text
click on the table go to the layout tab
convert to text
now specify the delimiter of your choice
i will go with tabs
okay and the table has been converted
into normal text
to convert this word document into a pdf
file
go to the file tab
save us browse
now select the location where you want
to save the file
i will go for desktop
save as time select pdf
change the file name if you want to i
will use the file name
test1
when i click on save
word document has been saved as a pdf
file called test1
in the desktop of this computer
to insert the file path of this file
into this document
customize qk access toolbar
more commands
click on this down arrow or commands
select insert file path from this list
and
ok
see the option called insert file path
is available in the quick access toolbar
click on the portion where you want to
insert the file path
insert file path
once again insert file path
25 ms word tips is the name of the
document
and this document is present in the
folder called insert file path of
f drive
to create random text in word document
type in
equal rand open parenthesis
close parenthesis and press the enter
key
see five paragraphs of three sentences
each are created
now if you want to specify the number of
paragraphs and sentences
for example to create four paragraphs of
two sentences each equal
rand open balances type in the number of
paragraphs
4 comma type in the number of sentences
2 close parenthesis and press the enter
key
see 4 paragraphs of two sentences each
are created
for random text in latin language equal
lorem open variances 5
comma 2 close parenthesis and press the
enter key
five paragraphs so two sentences each
are created
but this time in latin language
to insert screenshot into a word
document go to the insert tab
screenshot and these are the preview of
the
active windows an open folder
powerpoint and an excel file
the open folder powerpoint
and the excel file so to insert a
screenshot from the active window
screenshot click on the corresponding
preview
for the screenshot of the powerpoint
presentation
for the screenshot of the excel file
now to extract a particular portion of
an active window
for example this particular portion of
this excel file
insert screenshot screen clipping
now select the portion which you want to
extract
the office clipboard makes it easier to
copy paste text and graphics
multiple times we'll copy the statements
one by one
right click copy
see the copied items are getting added
into the clipboard
now to access the clipboard in the home
tab
clipboard click on this arrow
see the copied items are listed here
once again
copy again the copied item is added to
the clipboard
now to paste one of these items into a
particular portion of this document
click on that portion the item
and we can do this multiple times
to paste all these items in a single go
paste all
let me show you how to change the
orientation of an individual page
in a word document right now this
document is in portrait mode
to move these two paragraphs into a page
arranged in landscape mode
we'll highlight these paragraphs for
better understanding
now click at the beginning of the first
paragraph
go to the layout tab breaks
next page
click at the end of the second paragraph
once again breaks
next page
see we have the two paragraphs in a
single page
now to convert this page into landscape
mode
click anywhere in this page
in the layout tab orientation
landscape
see we have the required portion in a
page that is arranged in
landscape mode
let me show you how to activate the
calculator of word
to find the result of this expression 3
plus 4
customize qk access toolbar
more commands click on this down arrow
select all commands
select calculate from this list
and okay
an option called formula is added to the
quick access toolbar
now select the expression click on
formula the result of the calculation is
7.
formula the result of the calculation is
33 once again
the result of the calculation is 9376
word provides different options to
create mathematical equations of our
choice
to see that options go to the insert tab
click on this down arrow some of the
commonly used equations are listed here
area of circle binomial theorem
select an equation to insert it
now to create a new cursion insert
equation insert new equation
we can use this mathematical symbols to
create an equation
integral integral with limits
zero
pi x
sine x
integral differentials
dx now to write an equation by hand
insert recursion
ink equation use this area to
write the excursion
cbd has detected my input as a square
now if you want to erase anything rice
right
a square plus b square equals c square
insert
to insert current date into a word
document
press alt shift d and we have the
current date for the current time
press alt shift d
and we have the current time another
method to insert date and time
go to the insert tab
insert date and time
now select the required format from this
list
okay and we have the current date as
well as
current time note that all these fields
are dynamic
so if i open this document on a later
date
these fields will update automatically
for example
i have created this field at 14 hours 40
minutes
40 seconds now when i update this field
right click update field
see the time got updated
to protect a word document with password
go to the file tab
info protect document
encrypt with password
now type in the password to protect this
file
ok once again type in the same password
to confirm it
okay a password is required to open this
document
close save
the next time when i try to open this
document
i will need to enter the password and if
i use the wrong password
okay the password is incorrect
but cannot open the document okay
close
type in the correct password to access
the document
ok
now to remove this password file
info product document
encrypted with password delete this
password
okay close
save
see the password is remote
text to speech feature in word can be
used to play back the written text and
spoken words
to access this feature customize qk
access toolbar
more commands click on this down arrow
select all commands
select speak from this list
and
okay
see the option called speak selected
text is added to the quick access
toolbar
now select the sentence to read and
click on speak selected text
greetings from xlncad
once again
when you click online video you can
paste in the embed code for the video
you want to add
now one more way to convert text to
speech
in the search bar type in create
select read aloud
greetings from xlncad video provides a
powerful way to help you prove your
point
for example you can add a matching cover
page
header and sidebar so these are my top
25 ms word tips and tricks
hope you will find this video useful for
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thanks for watching wish you a great day
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