this is matt hall twist from the
quickbooks universe
wanted to put together a quick video
because oftentimes a lot of our clients
use registers instead of you know put
doing individual invoices and sales
receipts and what I mean by registers is
cash registers so it's a retail store
could be a restaurant could be something
of that nature and so there's a lot of
clients and a lot of business owners out
there that don't do invoices per se in
QuickBooks so how do you enter your
sales when you use a cash register okay
and that's what I want to show you in
this video
okay there's there's a couple ways to do
it and we've done it a couple of
different ways with clients and we've
done it with journal entries we've done
it with sales receipts but I wanted to
show you in this sample file this is a
QuickBooks sample file ginger's gift
shop okay and so in this particular
example they have cash registers and
they're not tracking individual
customers because that would be
impossible
okay they've got people coming in all
day they're buying things they ring
things up at the register so how do you
record all those sales okay now a lot of
programs today will just link with
QuickBooks you can export the
information and it's going to record the
sales for you but you still need to know
what that process is and how it's doing
it so you know that it's right or not
right okay okay so the first thing in
here is I want to show you these sales
are going to be recorded as sales
receipts because this is money that
you're getting immediately right at the
sale so let's click on this and I want
to scroll over to will say this this
sales receipt says daily sales summary
so they've customized this a little bit
all right
okay so again this is a lot different
than entering an invoice or entering
just an individual sales receipt to one
customer so the first thing you'll
notice
is for the customer a job they have
three set up they have a daily sales
summary register one register two okay
so what I recommend is you set up each
register as a customer so you may have
one register two three four five
whatever the number but set up each
register as a job or as a customer okay
and then they're doing a daily sales
summary so a cash register will at the
end of the day when you close it out and
you do the drawer count will spit out
the Z out and the X out report okay and
this is where you're going to take this
information from there is a summary on
the tape or it could be online whatever
it is that prints out a summary of those
sales okay and with that summary it's
also printing out you know all the money
you collected all right so you'll see
here the different items that are set up
for the daily sales okay so let me go
over to the item list and you'll see
here that they have these inventory
parts set up okay they've got some non
inventory then they've got total sales
that are non-taxable okay those are
coming out of non inventory parts
taxable cash over short they've got the
set up separately and then they have
their payment types so they've got Amex
cash check Visa MasterCard
they've got sales tax items etc okay so
if you go into the sales receipt you're
going to get all this information
straight from the cash register tape and
you'll see some of these are positive
some are negative okay this basically
has to balance to zero when you enter
this so they're entering okay total
taxable sales per the point of sale
report which is the extra the Z out was
46 42:51 total non taxable sales 24 65
60
seven and then their their payment
methods which are gonna be negative okay
because that's basically saying okay
these were the sales and this was the
cash collected and then we've got checks
cash cash over short because when you
count the register at the end of the day
you know typically hopefully it'll
balance to zero but there's sometimes
you know some miscellaneous items that
cause a cash over short in a drawer okay
and then they're reducing essentially
their inventory for these individual
items all right so at the end of the day
they're going to record a if I go over
to the profit and loss you'll see it's
gonna record the merchandise and they've
got service and it records those daily
sales without having to record
individual sales to every single
customer okay so this can get a little
bit complicated and a little bit
confusing but the important thing to
remember here is when you're setting up
your business or you're in business and
you say okay well how am I going to
record you know all these individual
sales I've got cash registers well there
is a way to do this in QuickBooks and
it's just like I just talked about here
one setting up customers as your
registers to setting up your items to
reflect usually total sales okay for the
day your payment methods which are going
to be you know Amex Visa MasterCard
check cash etc cash over short and then
how this is affecting your inventory
items okay and you'll see here that it's
also showing the taxable amount on
taxable amounts that's an adjustment for
the cash over short and then it's
calculating the sales tax down here your
batch report or your point-of-sale
report that you print off from your
register should show the sales tax
collected and so this should also match
down here what the sales tax collected
was all right
so that is a
brief summary of how you do this it is
possible to do it I get that question
quite a bit how do we record this stuff
when we don't use you know individual
sales receipts or we don't record
individual customers this is how you do
it alright hope this helped if you have
any questions you know head on over to
QB University orj we've got a program
over there with 45 videos explaining how
to use QuickBooks from start to finish
so that you can keep your own books and
you can also send me an email you can
contact me they're happy to answer
questions you have look forward to
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