want to organize a 5k race without
feeling overwhelmed along the way
hosting a 5k run for your charity or
non-profit is a great way to raise money
increase awareness for your cause and
even elevate your organization's profile
at the same time
plus the 5k is short enough to attract a
wide variety of participants from
running enthusiasts to even non-runners
who just want to support a great cause
i'm noelle with jotform and if you think
this sounds like a great idea but are
overwhelmed by the idea of putting
together a 5k for the first time we've
got your back so lace up your sneakers
and let's run through our checklist for
organizing a 5k
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first up is choosing your location
you can't host a race without a place
for your participants to run
the race location will determine
everything from the resources you'll
need to event promotion to how many
people will choose to participate
select a route that will be accessible
for participants of all ages abilities
and fitness levels to ensure a higher
number of registrants
determine if your race will be a looped
course or one where runners start at one
point and end at another
it's important to choose a race route
that allows space for water stations
portable toilets trash cans and
spectators to keep the runner spirits up
there are a few must have resources
you'll need to plan for when organizing
your 5k run these include volunteers and
staff transportation aid stations with
water and snacks portable toilets
signage tables first aid kits
walkie-talkies and police and medical
professionals for the day of the race
also don't forget to contact relevant
local city officials to confirm route
availability and complete any necessary
permits
for non-profits it's key to keep the
cost of your 5k to a minimum that way
you can maximize your donations earned
local sponsors can help cover the cost
of resources through cash donations or
they can even donate resources directly
think about partnering with local
businesses and companies that align with
your organization for example a
non-profit arts organization could ask
for sponsorships from art supply stores
for their 5k run
you'll want to make it as easy as
possible for participants to register
and submit contact information entry
fees and donations or fundraising
commitments
chatforms online forms can integrate
with payment processors making this part
of the process quick painless and
accessible
try collecting registrations with our 5k
registration template
the form is fully customizable and
offers integrations with 30 plus payment
gateways so you can collect both
registration fees and donations
our online forms and templates make it
simple to manage your fundraising events
which means less time dealing with pesky
administrative work and more time
implementing your organization's
important mission once you've nailed
down the details of your 5k and have
some participants signed up you'll want
to promote your event you can do this
without requiring a big budget try
posting flyers at gyms athletic
equipment stores running clubs or even
spread the word via social media and
your organization's email newsletter
another option is to create a one-page
website or landing page with essential
race information like date location
start time entry fee registration
details and your online registration
form
don't forget to include info about where
the proceeds will go
after all people will want to
participate in your 5k if they feel
their time energy money or efforts are
going to a great cause
you can also pitch the local media about
your event and your cause asking donors
sponsors volunteers and staff to spread
the word through their social media and
email channels is also very helpful
don't forget to submit your race info to
local online events calendars which will
usually list your event for free nothing
builds enthusiasm and excitement for
your event like a few well-timed email
reminders
not to mention it'll help keep the race
date and details top of mind to all who
are involved
here are a few ideas of the kind of
content you can send
a race training plan tips for foods and
beverages to avoid on race day and
leading up to it info about the good
cause their registration fees and
donations will be supporting advice on
where to park the day of the events the
race day weather forecast need to know
course details info about sponsors and
any special offers they're making
available to race participants or a list
of hotels and other accommodations in
the area for those coming from out of
town
the options are endless
just be sure to communicate in every
pre-race email how support from race
registrations and donations is making a
difference in your organization and the
community it serves
you've made it to the finish line once
you've raised money for your cause it's
time to clean up the course go home and
rest up after all the adrenaline and
excitement
after that keep the feeling of goodwill
going with your race participants so
they'll register for next year's event
and share your organization's info with
their friends and family
send a follow-up email to everyone who
participated
include a heartfelt thank you as well as
an overview of the positive impact their
donations will make info about next
year's race and a coupon for a
percentage off next year's race
registration fee
you can also follow up with an online
survey to solicit feedback on what
participants loved about the event and
what they think could use some
improvement
this intel will help you when planning
future 5k races
you did it
take a swig of water stretch those
hammies and pat yourself on the back
planning a 5k for your organization just
got so much easier with our seven steps
let's do a quick recap
first up choose the location and
determine a race route then determine
and line up the resources you'll need
from there identify and recruit sponsors
after that open your registration window
and start accepting donations
find the appropriate channels to promote
your event and make sure to keep in
touch with participants leading up to
the race day
follow up after the race by sending
participants a thank you and an online
survey to gauge what worked and what you
can improve upon next time
until next time i'm noelle with jotform
thanks for watching
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you