How to document formatting
Advanced Microsoft Word - Formatting Your Document
Timecodes:
in this advanced Microsoft Word tutorial
I'm gonna show you some of the most
important and powerful formatting
options in Microsoft Word a few weeks
ago I posted my beginner's guide to
Microsoft Word and ever since I did that
people have been asking for more
Microsoft Word tutorials and so I've
decided to release a series of
intermediate word tutorials and also
advanced Microsoft Word tutorials and
this is an example of an advanced
Microsoft Word tutorial but please watch
for my other Microsoft Word tutorials as
well so as I said the topic of this
particular video is on the formatting
options in Word and you can see here
that I have a sample essay that I would
like to format a little bit better a
little bit differently and I think the
first thing that you need to know about
formatting documents in Word is the
importance of this little button here
this is the show/hide paragraph marks
button and you can find it on the Home
tab and ribbon and in the paragraph
group there it is and you click on it
and what it does is if it's selected it
shows you the underlying formatting that
is happening in Microsoft Word and so
these symbols that have appeared they're
not visible in my document really but
they are the underlying formatting
that's happening and so each time I see
this particular symbol that means that
it's a new paragraph when this document
was created I hit return and every time
I hit return it put in one of those
paragraph symbols and most people use
word with this turned off and that's
fine you can do that but I do think it
is helpful from time to time to see what
is actually happening in your Word
document
with regards to formatting so now that
that's turned on let's look at some of
the ways that I can format this document
and let's say that I would like to have
on page two a list of adolescent
literature that I recommend and I would
like that list to show up right at the
top of page two well there's a couple of
ways I could do that I could go down to
the bottom of page one for example click
and then I could just tap return or
enter on the keyboard and I could just
press and hold that even and push the
rest of my text onto P
age three and so now if you look at page
two I have a completely blank document
on which I can create my list of
recommended adolescent literature so
that is acceptable I could do that and
it would work and I think it would look
nice but notice the formatting each of
those symbols is a new paragraph there
has got to be a better way to do this
also what's gonna happen when I start
entering my list of adolescent
literature for example the book of three
Ender's Game The Hobbit as I enter these
look what's happening to the text below
it's pushing down my third page of text
now you might say that's okay I can just
delete some of these paragraph symbols
and that's true if I do that look what's
happened it's solved that issue it's
pulled the text back up but there really
is a better way to do what I've just
done so I'm gonna cut this list here of
adolescent literature and I'm going to
get rid of all of those paragraph
symbols in word instead of hitting Enter
or return a dozen times to create the
space that you need there is a better
way to accomplish what I want so what I
want to do is go down to the top of page
two this is where I'd like the list of
adolescent literature that I recommend
to appear so I'm just going to tap
return or enter to provide a little bit
of space there and then I'll paste in or
type in my list of adolescent literature
give me a minute to finish my list and
then I'll resume the video okay so
there's my list a pretty good list of
some books that I highly recommend for
adolescent readers so now that I've got
my list there what I would like to do is
I would like to push the rest of this
text onto page three now you may not
want to do that but in my case yes
that's what I want to do the best way to
do that
instead of hitting return 26 times all I
have to do is underneath my list here I
can just go into the Layout tab and
click in the page setup group click on
breaks and choose page break and look
what that did yet put in a line here a
page break line but that's only visible
because I have this show paragraph marks
button turned on so if I turn that off
the page break line disappears but
that page brakeline does is it pushes
all the rest of the text down to the
next page now if I wanted to add another
book to the list notice that yes it does
push the page break line down a little
bit but it's not affecting page three I
could add several more items to the list
page three is still where I want it to
be so I hope that you see the advantages
to using page breaks instead of just
hitting Enter a few times now instead of
page breaks
some people prefer section breaks if you
go here to layout breaks you can choose
section breaks next page and it works
very similarly
but with section breaks what happens is
it designates this next page as a
completely separate section of my
document and I could create another
section break at the bottom of the page
so I'll do that next page and the nice
thing about section breaks is that now
that I've established them I could have
different margin sizes inside of this
section okay so i've just adjusted the
margin and let me do that even more
drastically so these are very narrow
margins but notice up here in the first
part of my document it did not change
the margins why because that's a
different section of my document and
below the section that I just
established look the margins were not
affected there either and this is also
true of numbering if you have a
numbering system within the section that
will work but once you get outside the
section the numbering will restart
so to summarize page breaks and section
breaks both work pretty similarly but
section breaks have an additional
advantage that you can set off a part of
the document as a separate section and
then you can change the margins you can
change the numbering and you can even
change the orientation of one section of
your document will look at orientation
in a minute okay I'm gonna go back up to
page two and my list of recommended
novels and I'm gonna clean that up a
little bit and let's say that I want
this list of books to take up less space
on the page instead of just one long
list why not have it be half the size I
can have half the list here at the left
and half the
list here on the right well there's a
couple of different ways I could do that
but one of the easiest is to click and
drag and highlight the list of novels in
this case and I could click here on
breaks and do columns that way but I'm
just gonna go here to the columns button
and I'll click how many columns I would
like how about two and look what it does
it splits it in half and puts them in
two pretty equal columns notice what's
happening here though the title of this
book doesn't quite fit in the columns as
they were created so I'm gonna undo that
just to show you another option that we
have with columns you can go down here
to the bottom where it says more columns
and then decide at that point oh I would
like two columns column number one I
would like to be two-point-eight width
and notice as I shrink that it's also
changing the column width before column
number two that's because of this check
mark equal column width so I can uncheck
that and now I could have the second
column actually be wider than the first
column you can also adjust the spacing
if you need to and if you want you can
have a line between them notice that
it's applying it to selected text but if
you prefer you can apply it to selected
sections or the whole document then just
click OK and it changed how my text
appears on the screen I'm still not
thrilled with how that looks so I'm
going to highlight the text try it again
more columns and let's see if I can get
all the text the way I want it now all
of the titles fit in the spaces provided
really quickly there's a few other
options I want to point out in this
video in addition to page breaks and
columns notice that you also have line
numbers if you would like you can number
the lines and to show this best I'm
gonna go back up to page one but here in
page one if I select line numbers
continuous notice that it does exactly
what you would think it numbers the
lines it's great for poetry etc but I'm
gonna undo that in this case another
couple of things I'd like to point out
notice that you can change the size of
the paper eight-and-a-half by eleven is
what you typically want but if you
really wanted to you could format your
document to be executive size or any of
those other sizes listed here like legal
I'm gonna stick with letter
next to that we have orientation this is
a simple but very important formatting
feature that everyone needs to know
about
by default your word document is going
to be in portrait orientation but you
can switch it to landscape if you would
like to have a wider document instead of
a longer document I'm gonna switch it
back to portrait and then finally we
have margins and I showed this a little
bit earlier but if you click on margins
you can adjust the amount of space
between the edge of the document and the
text here at the left and also here on
the right as well as the top and bottom
of each page so those margin options are
listed here you can also do custom
margins and whatever you choose will
affect your whole document unless you
are using sections if you've set up
sections like I did it will affect only
the section that you're currently in
thanks for watching this advanced
Microsoft Word tutorial I hope that you
found it to be useful if you did please
click the like button below and please
consider connecting with me on my social
media websites like Facebook Pinterest
and Twitter and definitely do subscribe
to my youtube channel for more videos
about technology for teachers and
students and watch for another video
from me at least every Monday and if
you're interested in learning more about
any of these wonderful novels for young
readers look in the description below I
have links to each of these novels
including A Wrinkle in Time a movie
version of which is about to be released
by Disney
Related queries:
how to text formatting in word
how to text formatting in excel
how to formatting documents in ms word
how to formatting documents in word
how to remove document formatting in word
how to fix word document formatting
how to lock word document formatting
how to remove all document formatting in word
how to show the document's formatting symbols
how to reformat document in word
how to write conditional formatting formulas
how to remove text formatting in excel
how to copy text formatting in word
how to copy text formatting in indesign
how to copy text formatting in powerpoint
![Trick to apply styles and formatting of one document to other Ms Word document in one go [2022]](https://img.youtube.com/vi/W_HwKlgdhGE/mqdefault.jpg)
